Download Q Amp;a From Teams Live Event
How to Download Q&A from Teams Live Event
Microsoft Teams is a powerful collaboration tool that allows you to host online meetings, webinars, and live events with your team members, customers, or external audiences. One of the features that makes Teams live events stand out is the Q&A option, which enables you to interact with your attendees in a moderated or unmoderated way. In this article, you will learn what Teams live event Q&A is, how to enable it, how to moderate it, how to participate in it, how to download the Q&A report after the event, and some best practices for using it effectively.
What is Teams Live Event Q&A?
Teams live event Q&A is a feature that allows attendees to ask questions and interact with producers and presenters in a live event. The questions are moderated by the organizer or designated co-organizers, who can publish them to the event or answer them privately. The Q&A panel is open by default when the event begins, but the organizer can control when attendees can ask questions. Attendees can access the Q&A panel on the right side of the screen. They can also watch the live or recorded event in Yammer, Teams, or Stream.
download q amp;a from teams live event
Benefits of Teams Live Event Q&A
Teams live event Q&A has many benefits for both organizers and attendees. Some of them are:
It enhances attendee engagement and satisfaction by allowing them to ask questions and get answers in real time.
It provides feedback and insights for organizers and presenters on what topics are most interesting or challenging for attendees.
It allows organizers and presenters to address common concerns or misconceptions that may arise during the event.
It creates a sense of community and interaction among attendees who can see each other's questions and responses.
It supports accessibility and inclusion by offering live captions and translation for up to six languages.
It generates valuable data and reports that can be downloaded and analyzed after the event.
How to Enable Q&A in Your Live Event
To enable Q&A in your live event, you need to do it from the meeting options before or during the event. Here are the steps:
From Outlook: Open a new calendar event. Select Meeting Options at the top of the window. Go to Enable Q&A and select the Yes toggle.
From Teams, before the meeting starts: Schedule a meeting and send it. Open the invite from your calendar and select Meeting options at the top. Go to Enable Q&A and select the Yes toggle.
From Teams, during the meeting: Select More actions at the top of the meeting window. Select Meeting options. Go to Enable Q&A and select the Yes toggle.
How to Moderate Q&A in Your Live Event
To moderate Q&A in your live event, you need to be an organizer or a co-organizer of the event. You can then use the Q&A panel to review, publish, dismiss, answer, or delete questions from attendees. Here are some tips on how to moderate Q&A effectively:
Open or close the Q&A: Open the Q&A pane by selecting Show Q&A in the meeting controls. The toggle in the pane will show that the Q&A is open for attendees to ask questions. You can close the Q&A by selecting the toggle and choosing Close Q&A.
Review and publish questions: When an attendee asks a question, it will appear in the Q&A pane under New questions. You can review the question and decide whether to publish it to the event or dismiss it. To publish a question, select Publish next to the question. To dismiss a question, select Dismiss next to the question.
Answer questions: You can answer questions either publicly or privately. To answer a question publicly, select Answer next to the question and type your response in the text box. Your answer will be visible to all attendees. To answer a question privately, select More options next to the question and choose Answer privately. Your answer will be visible only to the attendee who asked the question.
Delete questions: You can delete questions that are inappropriate, irrelevant, or duplicated. To delete a question, select More options next to the question and choose Delete.
How to Participate in Q&A as an Attendee
To participate in Q&A as an attendee, you need to join the live event from Teams, Yammer, or Stream. You can then use the Q&A panel to ask questions and see responses from organizers and presenters. Here are some tips on how to participate in Q&A effectively:
Open or close the Q&A: Open the Q&A pane by selecting Show Q&A in the meeting controls. The toggle in the pane will show that the Q&A is open for you to ask questions. You can close the Q&A by selecting Hide Q&A.
Ask questions: To ask a question, type your question in the text box at the bottom of the Q&A pane and select Send. Your question will be sent to the organizers and presenters for moderation. You will see a message that says "Your question has been sent" under your question.
See responses: To see responses to your questions or other attendees' questions, look at the Published tab in the Q&A pane. You will see a list of questions and answers that have been published by the organizers and presenters. If you receive a private answer, you will see a message that says "Private answer" under your question.
Upvote questions: To upvote a question that you find interesting or relevant, select the thumbs up icon next to the question. The number of upvotes will be displayed next to the icon. You can upvote as many questions as you like, but you cannot upvote your own questions.
Filter questions: To filter questions by status or popularity, select Filter at the top of the Q&A pane. You can choose to see All questions, My questions, Unanswered questions, or Popular questions.
How to Download Q&A Report After the Live Event
To download Q&A report after the live event, you need to be an organizer of the event. You can then access the report from Teams or Stream. The report will include information such as attendee name, email address, role, question text, answer text, status, timestamp, and upvotes. Here are the steps:
From Teams: Go to Calendar and select your live event. Select Download attendee engagement report at the bottom of the window. A CSV file will be downloaded to your device.
From Stream: Go to My content and select Meetings. Select your live event and go to Insights tab. Select Download report at the top right corner of the window. A CSV file will be downloaded to your device.
Best Practices for Teams Live Event Q&A
Teams live event Q&A is a great way to engage with your attendees and provide them with valuable information and insights. However, to make the most out of this feature, you need to follow some best practices before, during, and after your live event. Here are some of them:
Plan and Practice Your Live Event
Before you host your live event, you need to plan and practice it well. Some of the things you need to do are:
Define your goals and objectives for your live event.
Select your audience type (internal or external) and size (up to 10,000 or 20,000 attendees).
Choose your production method (Teams or external app or device) and video quality (standard or high definition).
Create an agenda and a script for your live event.
Invite your presenters, producers, and co-organizers and assign them roles and permissions.
Enable Q&A in your meeting options and decide whether you want it to be moderated or unmoderated.
Test your audio, video, and network quality and troubleshoot any issues.
Do a rehearsal with your team and practice using the Q&A panel.
Assign Roles and Responsibilities
During your live event, you need to assign roles and responsibilities to your team members and communicate them clearly. Some of the roles and responsibilities are:
Organizer: The person who schedules the live event, invites the team members, enables Q&A, and downloads the report. The organizer can also be a producer or a presenter.
Producer: The person who controls the live event, such as starting and stopping it, switching between video sources, sharing content, and managing Q&A. The producer can also be an organizer or a presenter.
Presenter: The person who delivers the content and interacts with the attendees. The presenter can also be an organizer or a producer.
Co-organizer: The person who assists the organizer in managing the live event, such as moderating Q&A, making announcements, or rejecting inappropriate questions. The co-organizer can also be a producer or a presenter.
Manage Audio and Video Quality
To ensure a smooth and professional live event, you need to manage your audio and video quality. Some of the things you need to do are:
Use a headset or a microphone to avoid background noise and echo.
Use a webcam or a camera to provide a clear and stable video feed.
Use a wired or a strong wireless connection to avoid lag or buffering.
Use the mute button when you are not speaking to avoid feedback or interruption.
Use the blur background or custom background option to hide any distractions or personal items behind you.
Choose Between Moderated and Unmoderated Q&A
To manage the Q&A in your live event, you need to choose between moderated and unmoderated Q&A. Moderated Q&A means that questions from attendees are reviewed by the organizer or co-organizers before they are published to the event. Unmoderated Q&A means that questions from attendees are published to the event automatically without review. Here are some pros and